Showing posts with label private parties. Show all posts
Showing posts with label private parties. Show all posts

Saturday, January 25, 2014

TAKIN' CARE OF BUSINESS: DANCE PERFORMANCE CONTRACTS


This is YOU!

 Even though dancers are artists,  we are also individuals who are running a business. That means that  we are usually independent contractors,  and most of us  often do not have an agent or manager looking out for our best interests when it comes to gigs! If you follow this blog, you’ve  undoubtedly seen me mention the importance of contracts  for gigs, especially  for private engagements.

A  gig contract will  spell out everything that you and your client have agreed upon in the course of gig negotiations, and clearly states  your terms and conditions for taking the job, as well as what the client agrees to provide.  Your contract doesn’t need to be a jumble of legalese, but should include  points on everything possible to, for lack of a better phrase,  cover your ass  so your job will  run as smoothly as possible! The contract can be  signed and mailed or scanned and sent via email, usually along with a check or Paypal deposit.

 For dancers, every work situation is different, and the contract should reflect these differences.

 If you are teaching at a  major festival,  a local or out-of-town studio,  or working  at a night club, on a video, corporate event or whatever, they  will  probably have their own contract for you to sign, and will also provide you with the appropriate  tax forms. However, for private parties and “neighborhood” gigs such as street fairs or restaurants,  there may not be a standard contract, so it is up to you to provide a contract, for your own protection. As an independent contractor, it will also be your responsibility to keep track of your earnings, and declare them on your taxes.

Below is a sample idea  for a contract covering an individual performer working at private party or one-off gig. Use this for reference only.  

Depending on your requirements, you can make changes to  this sample as needed.  Obviously, if you are working with a troupe, or doing an aerial or  fire performance or some other potentially dangerous           ( to the audience, venue or yourself)  type of performance, these needs must be discussed and agreed to, and you will often have to provide  proof of insurance, or check with local  or state regulations covering this type of show.



 SAMPLE CONTRACT

This contract represents the complete terms and conditions between __________________ (hereafter referred to as Client) and____(YOUR NAME)_____________ (hereafter referred to as Artist).

Artist will appear for a  dance performance on
 Date: ______________ at the below specified location:

Venue: _________________________________________
Address: _____________________________________________________________________

Performance Time: _____________

Client Email: ____________________________________

Client Phone: _____________________________

Artist will perform ___ dance set(s) for duration of _______ minutes, or  a dance lesson for the duration of _______ followed by performance of _______ minutes.

 Artist’s Performance includes: ______________________________________
Special Requests: _____________________________________________

Client agrees to communicate any other special request(s) to Artist at least one week (seven days) in advance of performance.

If mutually agreed upon, Artist will encourage audience participation towards the end of the performance set.

 Artist will provide music on CD___ or on iPod_____

Client agrees to provide an adequate sound system capable of adequate volume and an operator, which will be tested/sound-checked  prior to performance.

 Client will provide  a clean and safe performance area
free of debris, electrical cords, spilled liquid. If there are children present, Client agrees to make sure they are supervised and have no access to the performance area during the run of the show. 

Client agrees to provide  secure, private space for Artist to change into costume and to store personal belongings while performing.

Client will provide Artist with a deposit in the amount of $________ due by _____________.

 Balance of payment to Artist is due in cash immediately following the performance, in the amount of $_______.

 In the event of a cancellation on Client’s part less than one week (seven days) prior to the event, Artist requires payment in full.  If Artist’s performance time is pushed back by 30 minutes or more, a Wait Fee of  $_______ will apply. Client’s initials:______


   This contract is agreed to and accepted by:

 Client: ___________________________ Date: ________


Artist: ____________________________Date: ________



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You can purchase a signed copy of “The Belly Dance Handbook” by Princess Farhana here:






Tuesday, September 18, 2012

GOING PRO PART SEVEN: RESTAURANTS, NIGHT CLUBS, HOOKAH LOUNGES, PRIVATE PARTIES & BELLY-GRAMS


There are so many different types of professional belly dance gigs, not to mention the many variables within each kind of job, that it would be completely impossible to describe them all.

Depending on where you live, and how much of a go-getter you are, you’ll probably have the opportunity to try your hand at some of these gigs.

This article will provide an overview of some of the most common belly dance jobs, so you can weigh the options and decide which of these venues would be right for you.

This post discusses restaurants, night clubs, hookah lounges, private parties and belly-grams, as these jobs are "staples" for belly dancers. Up-coming posts will address other sorts of gigs, such as corporate gigs, film work, theme parks, cruise ships, and so on.

Restaurants

Restaurant jobs are usually a staple for most dancers, often providing a large chunk of income. Usually, the dancer is hired as an independent contractor, with base pay rates varying depending on location. Most restaurants employ more than one dancer as “ house dancers” or regular performers, with a set amount of shifts per week or month, but this isn’t always the case…some establishments only hire dancers on as “as needed” basis. Typically, dancers are auditioned by the owner, manager or head dancer (a long-time, trusted performer with seniority) before being hired. Some restaurants pay by the show, others pay hourly or by the shift, with multiple performances expected during the course of the night.

Depending on the size of the restaurant or the number of diners, an average restaurant set usually ranges from twelve to twenty-five minutes long give or take; some restaurants require costume changes, others don’t. Many places don’t have a stage or formal performance area, so you’ll probably be performing “up close and personal” with your audience, dancing among the tables. Because of this, improvisational skills are a must; it’ll be nearly impossible to do any sort of choreography with diners-and waiters carrying trays and dishes- walking through your performance area! There also probably won’t be room to use large or potentially dangerous props, such as Isis Wings, swords, or any prop incorporating live flames. Restaurants gigs are often “family friendly”, meaning that children will be present, so the dancer’s costuming and demeanor should be respectful of the clientele. Most restaurants use recorded music, but this isn’t always the case, some hire small bands on a regular basis or for special occasions.

Tips are a large part of the dancer’s income at most restaurant gigs, and they’re usually not split with the house, but might be divided among multiple performers over the course of the night. Tipping protocol is different, depending on the venue, the customers, or the dancer’s preference; some dancers are comfortable with traditional body tipping, while others might prefer a tip jar or to pass around a basket for tips.

Depending on the establishment, the dancer could also entitled to perks like free or discounted meals, beverages and parking; some places have a decent dressing room, at others you’ll have to dress in a supply closet or bathroom. Many dancers perform at one place exclusively; others book themselves into multiple locations, sometimes in the course of a single night.

Nightclubs

Like restaurant work, a night club dancer usually passes an audition, is hired as an independent contractor by the show or shift, and will do one or more sets a night, but that’s usually where the similarity ends. Most night clubs stay open quite late, sell more booze and less food than eateries, and require an entrance fee or cover charge for their patrons; the dancer’s show times and pay reflect these policies. At nightclubs, dancers are hired as freelancers or independent contractors; they may work simultaneously at a few different clubs or sign an exclusive contract with just one venue.

At nightclubs, there is usually a stage or designated performance area, even if it’s just the dance floor. Whether dancing to a deejay or live music, the shows tend not to be as causal as those at a restaurant, they’re more structured and typically last a bit longer than restaurant sets; the venue may require costume changes, specialty props or group numbers as well. Also, the dancer’s tips are often spit among the house, the musicians and/or other dancers, and sometimes she might need to “tip out” the deejay, too.

In addition to the late hours, nightclubs are adult-oriented and make most of their revenue at the bar, so there’s always the potential for alcohol-fueled fights or disturbances among the patrons. This also means that the dancer might find she fending off inappropriate advances from tipsy customers. Obviously, most establishments discourage this, but the occasional venue will actually require the dancer to interact with the crowd when she is not on stage, or even to solicit drinks from patrons.

Nowadays, most nightclubs employ deejays, but there are still those which feature Arabic bands, and many dancers relish the opportunity to perform with live musicians… while getting paid for it! Normally, clubs don’t pay the dancers or musicians for rehearsals or tech checks, but they’re essential for a great show, and can also be an invaluable and interactive learning experience for everyone involved.

Nightclub dancing can be quite lucrative, but the long, late hours often tend to turn into a nocturnal culture among the employees and habitués and can eat up most of the next day, so many dancers find they’re not well-suited for this lifestyle.

Hookah Bars And Lounges

Hookah bars typically used to cater to an older ethnic or immigrant clientele, but nowadays, that is changing- many spring up in college towns, attracting younger crowds especially since so many restaurants and nightclubs have banned smoking indoors.

Depending on the venue, hookah bars can run the gamut from a bare bones hole-in-the-wall dive to being outright glamorous, enforcing a “dress to impress” door policy, cover charge, and with famous deejays and well-known dancers performing. Some places serve food or snacks; some serve alcohol, but others don’t- this varies from place to place depending upon regional laws and licenses.

Like restaurants and nightclubs, performers are hired by the set or shift; tipping is encouraged, and there may or may not be a formal performance area. The shows at most hookah lounges tend to run a bit shorter and be more contemporary in flavor compared to t nightclubs and restaurants. Some places even feature go-go style belly dancers, who perform three or four song shifts dancing on platforms or go-go boxes, sometimes in non-traditional costumes, such as jeans or hot pants paired with a bra top or halter and a hip scarf.

If you aren’t working on a stage, dance floor or platform, know that you’ll be wending your way through a maze of potential hazards while you work…not just dodging the wait staff and patrons, but also shimmying in and out of sheesha pipes and their snaky hoses, and trying not to spin too close to the attendants carrying buckets or trays full of live coals! If you are interested in working at a hookah bar, you need to be OK with working in a smoke-filled atmosphere, because your costumes and hair will always reek of sheesha smoke!

Private Parties

Private parties can happen anywhere: at family homes or cramped apartments, banquet halls, restaurants, churches, community centers, or an outdoor recreational area. Once, I even turned down doing a party on a private jet flying from LA to Manhattan!

These gigs are usually quite worthwhile, because the dancer is being hired to do a special, personalized show for a non-public event. There are several types of private parties, usually one-off or annual events, including but not limited to birthdays, going away parties, weddings, wrap parties for films, holiday or retirement celebrations, baby showers and so on. Though bachelorette and hen parties is a commonly booked gig (often with a dance lesson for the guests thrown in), bachelor parties are not. Most belly dancers steadfastly refuse to do bachelor parties for a couple of very valid reasons. Personal safety is first and foremost; an all-male gathering featuring copious amounts of liquor (not to mention free-flowing testosterone) could not in any way, shape or form be considered a neutral environment for a single female performer in a revealing costume. It’s more like a sexually charged atmosphere that could potentially get very out of hand! Plus, since many bachelor parties focus on adult- style entertainment, including live strippers- and the number one pet peeve among most belly dancers is being confused with strippers-many performers draw the line and absolutely refuse perform at this type of shindig!

For many private parties, dancers are hired via phone or email by the individual who’s throwing the party, or by an employee of the host such as a caterer, deejay or event planner. Some dancers list their rates and different types of show options on their website, but others do not… in which case the pay, type of show and performance duration will usually have to be negotiated with each client. Again, this is a situation where knowing and adhering to the regional going rate will better serve the individual performer as well as the dance community at large.

Many dancers are registered with internet-based licensed entertainment agencies that cater to both private and corporate events. There can be positive and negative sides to working with these services. Often, these agencies can provide a steady stream of work, or book a dancer onto a lucrative show that she may not have been able to find for herself. On the downside, performers are often charged a monthly or annual fee for being listed on the company’s website, and many of these sites require performers to bid for jobs, which typically encourages undercutting.

No matter how you get your private parties, you should always calculate the distance from your house to the event, and charge accordingly for your travel time and gas in addition to the gig itself. Get a contact number, find out exactly when and how you will be paid, what type of performance is required of you, sign a contract, get a deposit, have a cancellation policy, and make sure to confirm the details a week before-as well as a day before – the event occurs.

One last thing to put into place for yourself-and advice your clients about verbally and in your contract- is your wait fee. Private parties seldom run exactly according to schedule; your clients might ask you to push back your performance to accommodate late-arriving guests, a speech, or another entertainer…so a wait fee is kind of like of insurance, that you will either go on as planned or be compensated for waiting around.

When I book private parties, even though my shows are about twenty minutes long, I always plan for an extra half hour for “bumper time”. Padding my schedule like this enables me to be accommodating about my client’s small scheduling glitches, and it also works in my favor in case I get stuck in traffic on my way to my next show!

However, some gatherings run so far behind that nothing goes as planned, and the hosts expect the dancer they’ve hired to wait much longer than contracted, so this is where a wait fee comes into play. My contract used to stipulate an extra $25.00 added onto my fee for every half hour I was asked to wait after my original performance time -and my allotted grace period- which was usually ten to twenty minutes. Actually, in all my years of doing private parties, I only had to enforce my wait fee a couple of times, and one of those times the hostess tipped me generously on top of the added wait fee!

Belly Grams

The term “Belly Gram” is popular dancer slang for a very abbreviated set performed at a private location. For belly grams, the performer will almost always show up in full make up and costume, ready to go the moment she arrives. Usually, a typical set lasts about ten to fifteen minutes, or the length of a few songs. Often, a belly gram is set up as a surprise way of honoring a special guest.

These mini-shows can be booked at any time of the day or evening, but for some reason (at least in my experience) many belly-grams seem to occur during the afternoon -such as at an office or during lunch at restaurant- which often makes it easier for the performer to schedule in such a short gig without it conflicting with her regular jobs. Sometimes, the dancer will need to provide her own sound (by bringing a boom box or an iPod; along with the other details involved about booking private gigs, checking on the sound capabilities at the destination for your belly gram is really important.

Sunday, May 20, 2012

THINGS YOU NEED TO KNOW BEFORE BOOKING A SHOW

A couple of the most frequently asked questions I get from students are "How do I turn professional?" as well as "How do I go about booking paying gigs?"

Negotiating gigs is a topic that will never get stale! This article is a re-post from December 2009, but the information is still pertinent now.

If you are on the threshold of becoming a working professional dancer, then without a doubt, you’ve been sweating in group and private classes, practicing your butt off at home, dancing with a student troupe and in dance show cases, honing your technique and stage presence… and you just bought a fabulous new costume.

Well, congratulations, girl, sounds like you’re about ready to go pro- all you need is a gig! Now might be the time for you to start working.

Exactly what do professional dancers know that you don’t? Well, for one thing, they know how to book shows.

Whether you’re donating your dancing to a charity event, performing at a private party or auditioning for a restaurant or club job, there’s “technique” involved before you hit the stage as well. The following information will help you book a gig like a seasoned pro… help you to determine the WHO, WHAT,WHERE, WHEN and HOW of your gig.

WHAT TYPE OF EVENT IS IT ?
Private party, wedding, birthday, corporate show, Arabic club, holiday festival…etc. Make sure to find out exactly what your gig will be, so you can costume yourself appropriately and plan a set of songs that will reflect the mood.

WHO IS HIRING YOU?
Club owner, bride or groom, a deejay, caterer, event planner…???

WHERE
How far is the event from your house, as well as whether the event is being held at a residence, restaurant, banquet hall, outdoor festival, etc.)
And "where" also includes your performance area; Is there a full theatrical stage, raised stage, dance floor, living room, patio or through a banquet hall, around the tables?

WHEN
Get specific performance times, and let them know that you are flexible, but cannot stay at the event for hours at their discretion

SOUND
Will there be a sound system w/ a deejay? Will you be using a CD or an iPod? Will there be other performers? Do they expect you to dance to a live band? If so- can you rehearse or do a tech check?

NEGOTIATING PAY
Depending on where, when and how long you will be dancing, state your rate, and negotiate your salary. It will behoove you to find out everything possible about the gig before stating a price- if the client asks my price outright, I stall around by blithely asking questions until I get more details...which makes it easier to come up with a price depending on what kind of an event it is! Keep all your prices in mind, or have it all written on a piece of paper that you can refer to when on the phone with a prospective client.
My friend Samira Sharuk, who is not only a lovely dancer, but a shrewd stickler on business issues, keeps an on-going log of regional rates on her website. See it here: www.samirashuruk.com/belly-dance-rates-by-region/

DO NOT
Undercut the “going rate”.
If you are not sure what the going rate is in your area, ask another local working dancer, or dance instructor. Start your price a little high, many people expect bit of bargaining. If you undercut the going rate in your area, you are literally depriving professional performers their livelihood.

Figure out if it is a tipping situation or not, this will affect the base pay you ask for… and also ask the host or person who hired you if they would like you to stay within your performance area, or if it is fine to dance among the seated guests. Some people consider this acceptable, others think it’s tacky.

DO NOT
Ask the person hiring you how much they wanted to spend on a dancer until you have stated your price. Everybody wants a “deal”, and will give you a lower figure. Know that it is fairly standard to charge not just for the party or gig, but the length of time it takes to get you there- think twice about accepting a gig that is far from your home base, unless you know it will be worth your time. And know that pretty much anywhere in the world, the “going rate” for New Years is triple whatever you would regularly charge.

GET DIRECTIONS
If you can’t get directions from the host, call the venue. If you can’t get in touch with the venue, look up the address and driving directions on the internet or via your GPS or on your phone.

GET CONTACT NUMBERS
Get both a cell-phone number as well as the number of the venue itself.

RE-CONFIRM YOUR PERFORMANCE
At least a week before the show, as well as the day before.

GET A CONTRACT AND DEPOSIT
These days, PayPal makes this part so much easier. Set up a PayPal account if you don’t have one already.

DO NOT FEEL “WEIRD” BRINGING ALONG A FRIEND- PREFERABLY MALE
Any decent people in this day and age will perfectly understand the concept of personal safety. If you are going into a stranger's house to perform, do not go alone, no matter who hired you...because you just never know what might happen! if anyone asks who the guy with is, tell them it is your "driver". However, it is totally inappropriate for you to be hanging all over your driver ! Be professional!

IF YOU FEEL UNSAFE AT ANY TIME, REMOVE YOURSELF FROM THE SITUATION IMMEDIATELY.
That's it, that's all. Don't even question yourself- trust your instincts!

SHOW UP ON TIME, READY TO GO
Arrive fully made up, and if it’s a private gig with no dressing room, arrive fully costumed with a cover-up.

FIND A SECURE PLACE TO KEEP YOUR BELONGINGS
This could be anything from a locked dressing room or office, to a cubby-hole behind the bar or a concierge desk at a hotel or banquet hall. Even if you have to change in the Ladies Room ( and this is a common “dressing room” , believe me) ...or have your "driver" watch them while you perform.

DO NOT
... leave your personal things- purse, costumes, etc. unattended!

LEAVE IMMEDIATELY AFTER YOU PERFORM AND GET PAID
No hanging around, you are an entertainer, not a guest.

BE GRACIOUS, CHEERFUL AND POLITE
... but firmly refuse anything you do not want to do…like perform a second time for free!

HAVE FUN AND YOUR AUDIENCE WILL, TOO!
Need I say more?

Food for thought: If you act like a professional dancer, you will be treated like one!